Administrative Assistant (Legal Department)

Location: Billings, Montana
Legal Department Administrative Assistant
 
Who are we?
At Avitus Group, our mission is to help business owners thrive. Our experienced team of professionals is dedicated to being a part of business owner’s toolkit, so they have the time to focus on what they love, their business. We offer a wide array of services including Co-employment, Payroll, Tax, Safety & Risk, IT, Recruiting, P&C Insurance, HR, Corporate Training, and Benefits.

What are we looking for? 
We are seeking an intelligent, hardworking, high-energy, and flexible Legal Administrative Assistant to assist the lawyers in our Legal Department. The ideal candidate must be open to learning new skills and work well under pressure. In addition, this individual needs to be able to prioritize and exercise good judgment, initiative, and discretion. Ability to communicate clearly and accurately is a must.
 
This position performs a wide range of administrative duties for the Legal Department, supporting four attorneys, and will interact with members of the Board of Directors and all levels of executives, staff, and outside partners as necessary. The successful candidate must have excellent interpersonal skills and an ability to interact confidently and tactfully with senior executives.  Our top candidate will enjoy the complexities of the legal field and possess the skill set necessary to listen thoroughly and work independently.

‘Day in the Life’:
  • Provide support for meetings of the board of directors. 
  • Prepare and submit expense reports and process invoices from outside vendors including law firms.
  • Maintain calendar and meeting schedules.
  • Assist with insurance claims submissions. 
  • Assist with insurance renewals and requesting and providing Certificates of Insurance.
  • Organize and file documents, emails, and contracts.
 Is this you?
  • Minimum high school diploma and 3+ years of relevant experience in an administrative support role.
  • Prior experience working with attorneys is preferred.
  • Associate’s degree is highly desired.
Requirements:
  • Proficiency with Microsoft Word, Microsoft Excel, Adobe Acrobat X Pro, and Microsoft Outlook.
  • Ability to learn new skills and work well under pressure.
  • Possess an appreciation for the sensitivity of matters handled by the Legal Department and demonstrate extreme discretion and confidentiality in the performance of his or her duties.
  • Ability to work with minimal supervision and exhibit a high level of attention to detail and accuracy in all work.
  • Must have a professional demeanor, be highly organized, and work well in collaborative settings.

**All employees of Avitus Group must clear a comprehensive criminal background check upon hire**
 
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