Office Administrator

Location: Aurora, CO, United States
Office Administrator

Who are we?
Swampfox Tactical Optics specializes in affordable, high performance tactical optics for home defense, close quarter battle (CQB), and precision tactical shooting. Swampfox products include reflex red dot sights, LVPO, and precision tactical riflescopes. Our mission is to make you a better warrior, or at least give you an edge… by designing and building reliable, high performance tactical optics at prices that won’t break the bank.
 
What are we looking for?
An Office Administrator to join our team in Aurora!

‘Day in the life’:
  • Manage daily orders & fulfilment and ensure inventory counts
  • Manage software service accounts related to online orders, shipping, and payment gateways: Big Commerce, Shipstation, PayPal, and Authorize.net
  • Manage B2B invoicing and supplier Purchase Orders
  • Procure office supplies
  • Perform administrative and general office management duties at the behest of the CEO
  • Improve the operational system, processes, and policies
  • Oversee scheduling and approval of part time employees’ time sheets
  • Interface with our outsourced partner for HR, payroll, insurance
  • Interface with our accounting service for expense gathering & clarifications
  • Frequent coordination with customer and technical support teams
  • Coordinating with our overseas manufacturing teams for importing of products
  • Responsible for tracking all shipments and resolving and incorrect or delayed orders
  • Providing general office admin support
  • Communicate with customers via telephone and email for order verification when needed
  • Assist customers with finalizing orders when they have non-technical questions or concerns
  • Making travel, meeting, and activity arrangements when needed
Is this you?
  • Excellent communication and interpersonal skills with the ability to work as a team as well as an individual contributor
  • Excellent skills in  Microsoft Excel and Word
  • Punctual, reliable
  • Strong ability to multi-task with excellent attention to detail
  • Adaptable in a fast pace environment
  • Self- Motivated, able to work with minimal supervision 
  • Advanced problem solving and analytical skills
  • Ability to take charge and get things done

**This Job Description was created in part by the Avitus Group through our Job Advertising Service. Avitus Group is a Professional Services organization focused on helping companies Simplify, Strengthen, and Grow their business. This Advertisement is a part of our Recruiting Services as we assist our clients with finding the right talent for their hiring needs. This job opportunity is for and with the client listed above and not with the Avitus Group.**
 
 
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